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The North Dakota Association of the Blind, Incorporated

Bylaws and Standing Rules

Adopted: June 12, 2011
Last Amended: June 12, 2016

Contents

Article I. Mission and Vision Statements

Section 1. The intent of the mission statement is to serve as an abbreviated version of the purposes for which North Dakota Association of the Blind (NDAB) has been established. A complete list of purposes can be found in the NDAB Constitution.

Section 2. The mission of NDAB shall be: We strive to enhance the way of life for people who are blind or visually impaired, to encourage employment opportunities, and to educate the public about sight loss.

Section 3. The intent of the vision statement is to serve as the ultimate goal for which NDAB strives to attain.

Section 4. The vision of NDAB shall be: Persons with vision loss will live a successful, productive life

Article II. Membership

Section 1. Members shall pay annual dues by February 1 of each year. Payment of annual dues shall be a pre-requisite for the right to vote or hold office in NDAB.

Section 2. Members shall be considered delinquent if current dues are not paid by March 15.

Section 3. Delinquent members may be re-instated upon payment of current dues. If a member’s current dues are not paid during a calendar year, that person’s membership is forfeited and they must reapply to become a member.

Section 4. Membership dues. Current annual general membership dues have been set at $15. Unless any duly assembled convention chooses, membership dues will not change from one year to the next. Dues are established by a two-thirds (2/3) vote of any assembled convention. Dues that are changed by an assembled convention shall take effect the following year. Junior membership in NDAB shall be $3 per member, unless any convention takes action to change dues for this membership class.

Section 5. While conventions are in session, members shall be respectful of others and shall be attentive to the business at hand.

Section 6. Members shall not engage in activities in the name of NDAB which are determined to reflect negatively on the good name of this organization or to engage in activities that are determined to be detrimental to its mission.

Section 7. Suspension and Expulsion of Members.

  1. A member may be suspended or expelled for any of the following reasons:
    1. Flagrant violation of the constitution, by-laws or the rules of the organization.
    2. Unauthorized activity in the name of the organization.
    3. A member acts in such a manner that the individual’s activities relative to NDAB are considered to be detrimental to the organization or the person in question encourages such acts in others.
  2. After due notice, an accused member shall be entitled to a fair hearing by the executive board, which upon proof of guilt shall expel the member.
    1. The decision of the executive board may be appealed to the convention by filing a signed notice with the secretary thirty days in advance of the convention. A two-thirds vote of the convention shall be required to reverse the ruling of the executive board.
    2. Members who have been expelled for cause may apply for reinstatement.
    3. A two-thirds (2/3) vote of the executive board shall be required to reinstate such a member.

Article III. Officers

Section 1. Election of officers shall be conducted on the last day of the convention and their installation shall be made the final order of business prior to adjournment.

Section 2. A complete list of the qualifications and duties of officers and board directors are outlined in the Constitution of this organization.

Section 3. Election for the offices of president, vice president, and treasurer shall be conducted at conventions held in the even numbered years.

Section 4. Election for the offices of secretary and development director shall be conducted at conventions held in odd numbered years.

Section 5. The vice president shall be a permanent chairperson of the membership committee.

Section 6. The secretary shall issue notices of special meetings as instructed by the executive board.

  1. Notices of meetings shall be issued not less than thirty (30) days prior to such meetings.
  2. The text of proposed amendments to the Constitution, By-Laws or Standing Rules may be included with notices of meetings.

Section 7. The treasurer shall pay the expenses that are incurred by the organization which have been approved by the board or have been included as a part of the annual budget that was enacted by the convention. These disbursements shall be made by bank check.
The treasurer shall prepare an annual financial report that is subject to an annual audit / review / compilation / agreed upon proposal by a qualified auditor.

Article IV. Executive Board

Section 1. The executive board shall receive and act upon petitions by members if such petitions carry the names of at least ten percent (10%) of members in good standing.

Section 2. The executive board may suspend a member and present the case to the next convention with recommendations for probation, expulsion, or acquittal.

Section 3. Members of the executive board shall be reimbursed for the necessary expenses they have incurred on behalf of NDAB.

Section 4. The executive board shall be kept informed of matters of business concerning NDAB by the president and/or the secretary.

Section 5. For voting purposes, the executive board may be polled by postal mail, electronic mail or telephone call. The secretary shall keep an accurate record of such polls. The executive board shall be called into full executive session at the discretion of the president or on petition by ten (10%) of the members of NDAB or upon petition of any three (3) members of the executive board.

Article V. Committees

Section 1. The standing committees of NDAB shall be: Executive, Membership, Public Relations, Finance, Legislative/Liaison, Summer Camp for Adults with Vision Loss, Scholarship, Family Adjustment Seminar, and Sports and Recreation.

Section 2. Special committees may be appointed by the president if deemed necessary.

Section 3. A committee chairperson may be granted the privilege of appointing their preferences for committee or sub-committee members.

Section 4. Members of any committee who incur expenses on behalf of NDAB shall be reimbursed, subject to approval by the executive board.

Article VI. Rules of Order

Section 1. Robert’s Rules of Order, Revised shall govern on all parliamentary questions not otherwise provided for in the Articles of Incorporation or in the By-Laws.

Article VII. Amendments to the By-Laws

Section 1. Any proposed amendment to these By-Laws shall be submitted in writing to the executive board at least 60 days prior to the convention.

Section 2. A motion to amend the By-Laws may also originate from the floor of a regular convention. A motion to consider the amendment shall be entertained. The said motion shall require a simple majority. If the motion to consider passes, the proposed amendment shall be placed on the agenda of the next convention.

Section 3. A two-thirds (2/3) vote of those present and voting at a convention is required to pass all proposed amendments.


Standing Rules

Section 1. The PROMOTER shall be the official publication of NDAB.

Section 2. Official notices shall be published in the Promoter.

Section 3. The policies of the Promoter shall be determined by the convention of NDAB.

Section 4. The executive board shall be responsible to the convention for the approved policies of the Promoter.

Section 5. The convention shall annually elect an editor for the Promoter.

Section 6. The secretary shall have a copy of the By-Laws and Standing Rules at hand during conventions.

Section 7. Members in good standing entitled to vote shall wear during elections, a mark of identification such as a tag, colored ribbon or other token which identifies their eligibility to vote.

Section 8. Those qualified to vote at conventions of NDAB shall be members in good standing and have paid their membership dues. Non-voting members include those who have been recognized as honorary members, junior members, guests and delinquent members who haven’t yet paid their dues prior to the time of convention.

Section 9. A secret ballot may be called for by any member when controversial matters are being considered.

Section 10. The president shall appoint three (3) tellers for all secret balloting.