Board of Directors Meeting Minutes from October 3, 2021
BOARD MEMBERS PRESENT: Trampes Brown, Rebecca Anderson, Helen Baumgartner, Mickey Teubner, Doug Stip, Milissa Miller, Allan Peterson and Zelda Gebhard
BOARD MEMBERS ABSENT: Ali Engraf
GUESTS PRESENT: Mary Stip, Janelle Olson and Michelle Zentz
CALL TO ORDER: Trampes called the meeting to order at 6:33 pm via Zoom.
ROLL CALL: Helen took roll call.
GUEST TOPICS: None
REPORTS:
President: Trampes reported there is a lot going on in October, which will be covered in the agenda later. There will be media coverage for the upcoming events on October 13th on the KX Morning Show.
Dining in the Dark: Janelle reported the event will be on October 28th in Minot. Trampes reported ticket sales were at 35 as of last Thursday, which is ahead of usual sales. Expectations are for 100 participants. The event will be at the Sleep Inn this year rather than the Elevation as in the past. NDAB members will be staying at the Sleep Inn, as well as having the meeting on Friday morning. There are three selections for the main entrée, with an appetizer, salad and dessert. Janelle will be recruiting table hosts. Trampes has ordered disposable masks for this event. Janelle will be in touch with Perry Olson this week to finalize details.
Secretary: Missy made a motion to approve the August 29th board minutes as amended, seconded by Doug. MC. The minutes were approved on Sept 8th.
Correspondence:
On August 30th a sympathy card was sent to Sue Nelson for the loss of her husband, Terry Nelson, Honorary NDAB member.
On September 28th a sympathy card was sent to Carol Johnson for the loss of her husband, C. J. Johnson, NDAB member.
Treasurer: Discussion was held on the expenses of Camp, the process of voiding checks in QuickBooks for expense checks turned over for the auction, and the total of voided checks. A correction was made to the total of the voided checks from $530 to $648 and the total camp auction changed from $4,695 to $4,813. Allan made a motion to approve the corrected Treasurer’s Report, seconded by Zelda. MC
Development Director: Allan reported the White Cane Safety Day/Walk for Vision will be coming up on Oct 10th in Grand Forks, Oct 15th in Fargo and in Minot on Oct 16th. Allan has received proclamations from Gov. Burgum, and the Mayors of Fargo, Grand Forks and Minot. The Fargo event will be held in person at the Crossroads Lutheran Center. The Horace Lions will be donating $6,200. It will be used for match money for GHD. The Blue Key Honor Society will have a Talent Show with funds raised being donated to NDAB. A video done last year will be put on Facebook and our website. Walk or Vision letters will be going out next week. Allan will be forming a committee for GHD and have a meeting by the end of the month.
COMMITTEE REPORTS:
Camp: Missy reported that the camp survey is active. She encouraged all board members to fill it out. There are 34 returns at the present time. There will be a few changes next session as a result of the survey.
Communication: No report
Membership: In Ali’s absence, Rebecca reported there is a new applicant, Susan Dahl from Mohall, who is visually impaired. Allan made a motion to approve her membership, seconded by Zelda. MC. We have lost 2 members, Terry Nelson and C.J. Johnson. Ali will be attending ACB membership focus calls on special affiliates at the end of the month. She is currently working on the upcoming Membership Renewal. She would appreciate any membership contact information updates so that she can keep the membership list up-to-date.
Sports & Recreation: Trampes reported the Sports and Rec Retreat was held on Sept 17th – 19th. There were 11 attendees, which is fewer than in the past, with 3 under the age of 18. There was an activity that involved lighting matches, candles, starting a campfire, etc., which was well received. There may be a spring event this coming year.
Committee Participation: Trampes reported that there will be committees that will need additional members, such as the Awards and Scholarship Committees. If someone knows of anyone interested in serving on a committee, they should let Trampes know. The Olga Neal Committee will need to fill Shereen’s position.
UNFINISHED BUSINESS:
Finance Committee Report: Allan reported the committee met. They are working on a written investment policy, which will include all funding accounts. It was suggested that we have 150% of the standing budget in liquid assets. More members will be added to the committee who have investment knowledge.
NEW BUSINESS:
ACB Holiday Auction: Zelda reported that we have the opportunity to participate in the ACB Holiday Auction. She suggested we purchase a package of 25 tag stickers for the WAYAROUND system, a package of 6 vaccine sleeves, 10 credit card sleeves and business card sleeves for a total of about $50. Zelda made a motion for NDAB to purchase the WAYAROUND stickers and sleeves not to exceed $50, seconded by Allan. MC
NDAB Business Cards: Trampes researched getting business cards for board members. Rebecca made a motion to get cards printed at Office Max. After further discussion, Rebecca withdrew the motion. Trampes will do further research on business cards and present accurate costs at the next meeting.
ANNOUNCEMENTS: Just Talking for October will be held on the 19th. The topic will be this past camp session, including some video of the Talent Show.
NEXT MEETING: The next meeting is scheduled for November 21st at 6:30 pm.
ADJOURN: Allan made a motion to adjourn the meeting, seconded by Missy. MC
The meeting was adjourned at 8:47 pm.
Respectfully Submitted,
Helen Baumgartner, NDAB Secretary