Board of Directors Meeting Minutes from October 3, 2022
BOARD MEMBERS PRESENT: Trampes Brown, Rebecca Anderson, Helen Baumgartner, Doug Stip, Gerald Byron, Milissa Miller, Allan Peterson and Zelda Gebhard
BOARD MEMBERS ABSENT: Ali Engraf
GUESTS PRESENT: Mary Stip, Janelle Olson, Brant Adams, Michelle Zentz, Vince Ulstad & Deb Johnsen.
CALL TO ORDER: Trampes called the meeting to order at 7:03 pm via Zoom.
ROLL CALL: Helen took roll call.
GUEST TOPICS: Website
REPORTS:
President: Trampes reported he is trying to visit with Committee Chairs to see if anything is needed and how things will move forward with each committee. A new email has been established which is historian@ndab.org. The Communications Committee is looking for a company to digitize the materials of the historian, Camp Talent Shows etc.
Consent Agenda:
- Treasurer’s Report
- Sports and Rec Committee Report
- Membership Report – Carol Johnson, reapplied, VI
Allan made a motion to approve the Consent Agenda, seconded by Gerald. MC
Secretary: On August 28th, Allan made a motion to approve the August 19th board minutes, seconded by Missy. MC The minutes were approved on August 30th.
On October 6th, a message of sympathy from NDAB to Dave Sundeen’s family was entered into the Guest Book on the Wildeman-Boulger Funeral Home website since addresses for his family members were not available.
Development Director: Allan reported on the income since June 1st, 2022. There will be a Walk for Vision at NDVS/SB and one in Fargo on October 14th. A Proclamation from Governor Burgum & Fargo Mayor Tim Mahoney have been received. Allan will be sending out a letter to solicit donations for the Walk in the near future. Allan made a motion to pay NDSU Crossroads Lutheran Center $200 for the use of their facility for the Walk, seconded by Zelda. MC Allan attended the GHD kickoff on September 23rd. GHD will be February 9th, 2023
Finance Committee: Allan made a motion that NDAB secure the services of Keith Burck of Bell Investments to be our Financial Advisor and develop an investment policy that the board will approve, seconded by Gerald. MC The mutual funds at American Century will be moved to Bell Investments.
COMMITTEE REPORTS:
Dining in the Dark: Janelle reported 11 table hosts have been secured and transportation set up for each host. She is not able to attend the event but has scheduled a pre-meeting for October 13th at 7:00 via Zoom. Trampes will send the board the DITD report Janelle prepared for this meeting. Trampes reported 45 tickets have been sold thus far.
Communication: Trampes reported the committee is working on the Membership Handbook and will get it to the membership in the format of choice. The plan is to do this every 3 – 5 years. Brant reported that the website needs to be moved to a different host. In Motion Hosting has more options for a lower cost. Gerald made a motion to move our web hosting to In Motion Hosting, seconded by Rebecca. MC
UNFINISHED BUSINESS:
SFL Transportation: Trampes reported the history of the SFL Transportation and the shared costs between NDAB, NDVS/SB, the Gateway Lions and Judy Iten. Judy has been researching transportation and has found a bus for $7,200. Following lengthy discussion, it was decided Allan and Rebecca would check with a couple of resources to see if a 15-passenger van can be secured and at what cost. Trampes will check with Mary Verlinde to see if she would be interested in being a driver. Updates will be shared via email.
NEW BUSINESS:
Membership App Deadline: Dates for new application deadlines was discussed, but no action was taken.
Manuals/Handbooks: Trampes requested that all handbooks be reviewed and updated. Any changes need to be approved by the board.
Passwords and Code of Conduct: The Communication Committee decided all passwords need to be shared by a minimum of 3 members. Any member who has access to bank accounts or passwords should also sign the Code of Conduct. The Code of Conduct will be revised to include a section on passwords. A record of the people who have access to accounts or passwords will be drafted.
ACB Holiday Auction: Allan made a motion to donate up to $100 to the ACB Holiday Auction, seconded by Zelda. MC
NEXT MEETING: Monday, December 5th, 2022 at 7:00 pm.
ADJOURN: Allan made a motion to move the meeting into executive session, seconded by Gerald. MC The meeting adjourned at 9:29 pm.
Respectfully Submitted,
Helen Baumgartner, NDAB Secretary